Purpose & Scope: This notice explains how Mailborder Systems collects and uses personal information when you access this portal. We collect only what is necessary to provide licensing, support, account access, and related services.
Lawful Basis (GDPR): Where the GDPR applies, we process personal data under one or more lawful bases, including contract necessity (to provide the service), legitimate interests (to secure and improve the platform), and legal obligations (where required).
Information Collection: We collect personal information only for specific, legitimate purposes. Where personal data is collected, we will clearly state the purpose for which it is used.
Information Use: We use collected information only to deliver services, administer accounts, provide support, maintain security, and comply with legal requirements. We do not use personal information for unrelated purposes.
Data Storage & Security: Your data is stored on protected systems with administrative, technical, and physical safeguards. Passwords are stored using secure one-way hashing and are never stored in plain text.
Authentication & Session Cookies: We use essential cookies and session identifiers to maintain login state and secure access. We do not use advertising or tracking cookies on this login experience without your consent.
Third-Party Processing: We do not sell personal data. We may share limited information with trusted service providers only as necessary to operate and support the service, under appropriate contractual and security controls, or where required by law.
Data Retention: We retain personal data only as long as necessary to provide services, maintain security, meet support needs, and satisfy legal or regulatory requirements. When no longer required, data is deleted or anonymized where feasible.
Your Rights (GDPR and Similar Laws): Depending on your location, you may have rights to access, correct, delete, restrict processing, object to certain processing, and request portability of your personal data. Some requests may be limited where we must retain information for legal compliance or security purposes.
Right to Access: You may request a copy of the personal data we hold about you.
Right to Rectification: You may correct or update your personal information through your account settings (where available) or by contacting us.
Right to Erasure: You may request deletion of your account and associated personal data. Some information may be retained when legally required or necessary to protect the integrity and security of the service.
Data Portability: Where applicable, you may request your data in a portable format.
Children's Privacy: This service is not intended for individuals under 16 years of age, and we do not knowingly collect personal data from minors.
International Transfers: Mailborder Systems is based in the United States. If you access this service from outside the U.S., your information may be processed in the United States or other jurisdictions where our service providers operate. We apply appropriate safeguards to protect personal data consistent with applicable law, including the GDPR where relevant.
Policy Updates: This notice may be updated periodically to reflect product, legal, or operational changes. Material updates may be communicated via email or within the service.
Contact Us: For privacy inquiries or to exercise your rights, please use our contact form or contact support through the official Mailborder Systems channels.
Account Responsibility: You are responsible for maintaining the confidentiality of your account credentials and for all activity conducted under your account. You agree to notify us promptly if you suspect unauthorized access or misuse.
Accurate Information: You agree to provide accurate, current, and complete information where required, and to keep it updated as necessary to support account administration and service delivery.
Authorized Use: You may access and use the service only for lawful purposes, for your internal business use, and in accordance with these terms and any applicable licensing agreement.
Acceptable Use: You agree not to misuse the service, interfere with its operation, attempt unauthorized access, or use the service in a manner that could impair security, availability, or performance.
Prohibited Activities: You may not use the service to:
upload, transmit, or distribute malware, exploits, or harmful code;
conduct scanning, probing, or penetration attempts against systems you do not own or have permission to test;
impersonate any person or entity, or misrepresent your affiliation;
engage in fraud, abuse, or other unlawful conduct;
violate applicable privacy or data protection laws.
Intellectual Property: All software, content, trademarks, and materials made available through this site are the property of Mailborder or its licensors and are protected by applicable intellectual property laws. No rights are granted except as expressly stated in writing.
User Content: You retain ownership of content you submit to the service. You grant Mailborder a limited license to use, process, transmit, and display such content only as necessary to provide the service, support your account, and operate the platform.
Security & Privacy: You agree to use the service in a manner consistent with our privacy practices. Where applicable, personal data will be processed in accordance with the GDPR and other relevant data protection laws. You are responsible for ensuring you have the right to submit any data you provide to the service.
Service Availability: We may perform maintenance, updates, or changes to the service, which may result in temporary interruptions. We may modify, suspend, or discontinue features as needed to maintain security, performance, or operational requirements.
Account Suspension & Termination: We may suspend or terminate access if we reasonably believe there is a violation of these terms, a security risk, suspected abuse, or to comply with legal obligations. Where practical, we may provide notice and an opportunity to resolve issues.
Disclaimer of Warranties: The service is provided on an “as is” and “as available” basis, without warranties of any kind, whether express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement, to the extent permitted by law.
Limitation of Liability: To the maximum extent permitted by law, Mailborder will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for loss of data, profits, revenue, or business interruption, arising from or related to your use of the service.
Indemnification: You agree to indemnify and hold harmless Mailborder, its officers, employees, and affiliates from claims, damages, liabilities, and expenses arising from your misuse of the service, your violation of these terms, or your infringement of third-party rights.
Governing Law & Jurisdiction: These terms are governed by the laws of the applicable jurisdiction in which Mailborder operates, without regard to conflict-of-law principles. Any dispute will be brought in the appropriate courts within that jurisdiction, unless otherwise required by law.
Changes to Terms: We may update these terms periodically. Continued use of the service after updates become effective constitutes acceptance of the revised terms.
Contact: For questions regarding these terms, please use our contact form or contact support through official Mailborder channels.
